Thank you for contributing your expertise and time to helping deliver powerful content to the LTEN life sciences training community!

Use this tool kit to help you with your speaker profile and your Learning Lab or Workshop.

NOTE: You’ll see references to PheedLoop often – this the platform provider we are using for LTEN Connect and when we reference PheedLoop, we are referencing the platform and dashboards running on this system.

Here’s a walkthrough of the speaker dashboard and the front end-user experience.

Updating Your Speaker Profile

Updating Your Profile & Registering for the Event

To get started, you should have received an email from LTEN Connect: A Virtual Learning Forum <no-reply@pheedloop.com>. If you have not received that message, please check your Junk or Spam folders.

If you have not received your email, you can visit this site to have the access reset. Email will be sent to our main contact on file.

If you cannot find the email Christine Gaudet at cgaudet@L-TEN.org.

From that email, you’ll be able to access your dashboard to update your profile. You must also register for the event. Use Promo Code: VIRTUALWKSHPCONNECT2020 for 50% off your event pass.

Contact & Support

Setting Up Your Workshop

Setting Up Your Workshop

Once logged in as a speaker, you’ll have access to your speaker portal which allows you to update your profile, add details about your session, upload documents, and add polls, as well as view feedback and Q&As.

Visit the Assigned Tasks section of the portal to begin – The portal contains more detail. Please visit the portal to work through the Tasks. 

  1. Look for more instructions on hosting a LIVE workshop via the LTEN Zoom account from Christine Gaudet (cgaudet@L-TEN.org)
  2. Upload your PowerPoint Template
  3. Review the Best Practices Documents
  4. Ensure your Co-Presenters are Correct
  5. Review and Confirm Your Information under the Profile Section
  6. Update your speaker photo – 150×150 pixels JPEG or PNG
  7. Verify Your Session Details
  8. Add Polls as needed
  9. Add Sessions Files
  10. Choose a Zoom Background (optional)

Before You Go Live...

Sessions will be LIVE via the Zoom Webinar Platform, using Slido and chat functionality.

If you’re using the LTEN Zoom account, we will record the session automatically. If you are not using LTEN’s Zoom account, please enable session recording.

Slides, Handouts & Tips

 

Setting Up Your Learning Lab

Setting Up Your Lab

Once logged in as a speaker, you’ll have access to your speaker portal which allows you to update your profile, add details about your session, upload  documents, add polls and upload your RECORDED Learning Lab. 

Visit the Assigned Tasks section of the portal to begin – The portal contains more detail. Please visit the portal to work through the Tasks. 

  1. Upload your PowerPoint Template
  2. Review the Best Practices Documents
  3. Ensure your Co-Presenters are Correct
  4. Review and Confirm Your Information under the Profile Section
  5. Update your speaker photo – 150×150 pixels JPEG or PNG
  6. Verify Your Session Details
  7. Upload your Learning Lab into the Live Stream section of the portal – NOTE SIZE LIMITATIONS BELOW.
  8. Add Polls as needed
  9. Add Sessions Files
  10. Choose a Zoom Background (optional)

Before You Record...

Before, During & After LTEN Connect

What to Expect Before the Event

  1. You’ll receive an email to update your speaker profile and an email to set-up your workshop or Lab.
  2. Just before LTEN Connect, you’ll be provided with early admission to the virtual where you can get into the system and test out the functionality. This is your opportunity to ensure you can use networking tools and facilitate/participate in your lab or workshop.

In the weeks leading up to the event, LTEN staff will reach out to confirm speaker and session set-up, walk you through the set-up steps, provide you with tools to be successful in delivering this content virtually, and answer any questions that might arise.

What to Expect During the Event

On the day of the event, all attendees and event participants will receive an email in advance of the event. We will also be opening up the platform early to exhibitors and speakers.

We recommend you watch the video at this top of the page as that is a good representation of what you will experience as a speaker.

In the networking section, you’ll find a list of available attendees and you’ll used the map to connect with other event participants and setup or accept meeting requests.

If you have tech questions, we have the PheedLoop team available on the day of. You can reach them by Support@PheedLoop.com .

What Happens After the Event?

Post-event, we’ll make the platform available to the event participants where they can access recorded workshops, keynotes, labs and continue to visit the virtual exhibit hall and poster presentations in the Showcase section of the platform.

The platform will be available for one year. Although the platform will be available, the availability of some recordings may not be as they are subject to presenter approval.

Technology Requirements

The PheedLoop platform is web-based and so nothing is required. We’ll send you login information when you sign up and then you use the web-based platform. You may want to ensure that pop-ups are enabled. We also recommend downloading the app in advance of the event to make use of that as well.

According to the brains behind the technology:

“The virtual event experience is built for the web, so no one needs to download anything, ever. We do recommend the use of Google Chrome for the best experience. PheedLoop Meet for face-to-face video networking is entirely web based.”

If you run into any technical challenges, please email support@PheedLoop.com.

Promoting Your Participation

Social Media Banners, Specs and More

We’ve created banners you can use to promote your Learning Lab or Workshop at LTEN Connect. Finished banner sizes are 1200×628 pixels – large enough for digital mailings, email banners and social media.

If using Facebook or LinkedIn, please tag Life Sciences Trainers & Educators. If using Twitter, please use #LTENConnect and tag @yourLTEN.

If you require a specific size, need additional native art files or PIP logos, please email Nannette Nolan at nnolan@L-TEN.org.

Font: Helvetica Neue LT Std

Official LTEN colors:

  • Magenta: HEX # ec008b or RGB 236/0/140
  • Cyan: HEX # 009ade or RGB 0/155/223
  • Purple: HEX # 87288f or RGB 136/40/144
  • Lime Green: HEX # 8cc63e or RGB 141/198/63
  • Teal: HEX # 1fbdc6 or RGB 32/190/198
  • Yellow: HEX # f99e33 or RGB 249/159/52